Effective date: August 25, 2025
Domain: https://offerletterformat.com/
Contact: contact@offerletterformat.com
1) What are cookies (and similar technologies)?
Cookies are small text files stored on your device by a website. They help remember preferences, measure performance, and keep things secure.
We also use similar technologies like local storage, session storage, and tracking pixels. In this policy, we call them collectively “cookies.”
2) Who is responsible?
This cookie policy is issued by OfferLetterFormat.com (“we”, “us”, “our”). We are the controller for the processing of personal data set via cookies on this site, except where a third party is the controller for its own cookies (e.g., Google).
3) Why we use cookies
We use cookies to:
- Run the site (security, load balancing, basic functions)
- Remember preferences (e.g., cookie consent choices)
- Measure performance (Google Analytics 4)
- Show and measure ads (Google AdSense)
- Prevent fraud and abuse
Where required by law (e.g., EU/UK), we only place non-essential cookies (analytics/ads) after you consent via our cookie banner.
4) Categories of cookies we use
We group cookies into these categories:
- Strictly Necessary (Essential)
Required for core functionality (security, anti-spam, page rendering, consent log). These cannot be switched off in our systems. - Preferences (Functional)
Remember your settings (e.g., cookie preferences, UI options). If you block them, some features may not work as expected. - Analytics & Performance (Consent-based in many regions)
Help us understand how visitors use the site (e.g., pages viewed, events like “Download template”). We use Google Analytics 4 with privacy-friendly configurations where available (e.g., IP handling, retention controls). - Advertising & Targeting (Consent-based in many regions)
Used by Google AdSense to deliver, cap, and measure ads. Where legally required and only with your consent, ads may be personalized using cookies or similar identifiers. If you decline consent, ads should serve as non-personalized.
5) Examples of cookies we (or our vendors) may set
Cookie names and durations can change over time. The examples below are representative, not exhaustive.
| Category | Typical Purpose | Examples (may vary) | Typical Duration |
|---|---|---|---|
| Strictly Necessary | Consent records, basic site operations, security | cookie_consent_status, __cf_bm (Cloudflare bot mgmt if used), server session cookies | Session to 12 months |
| Preferences | Save your banner choices / UI preferences | cookie_preferences, consent_mode_settings | 6–12 months |
| Analytics (GA4) | Page analytics & event measurement | _ga (~2 years), _ga_<container> (~2 years), _gid (24h) | 24h–2 years |
| Advertising (AdSense) | Ad delivery, frequency capping, measurement; personalization where consented | _gcl_au (90 days), IDE (DoubleClick), ANID, NID | ~90 days to 13 months (region dependent) |
- Local/Session Storage: GA4/AdSense may use local storage for measurement; durations depend on your browser.
- Consent Mode (EU/UK): If you decline ads/analytics, Google should respect that choice and limit cookie use.
6) Managing your choices (consent & opt-out)
Cookie banner:
- On first visit (and periodically), our banner lets you Accept All, Reject Non-Essential, or Customize categories.
- You can change/withdraw consent at any time by reopening the cookie settings (look for a “Cookie Settings” link or icon in the footer; if you don’t see it, email us).
Browser controls (global):
- You can block or delete cookies in your browser settings (Chrome, Firefox, Safari, Edge). Blocking some cookies may affect site functionality.
Google advertising settings:
- Manage ad personalization in your Google account’s Ads Settings and via our cookie banner choices.
Global Privacy Control (GPC):
- If your browser sends a GPC signal, we will treat it as a “Do Not Sell/Share” preference for CPRA where technically feasible with our tools.
7) About Google services used on this site
Google Analytics 4 (GA4):
We use GA4 to understand site usage (e.g., which templates are popular). We configure available privacy features offered by Google (e.g., data retention limits). GA4 may set first-party cookies (see examples above).
Google AdSense:
We monetize via Google AdSense. Depending on your region and choices:
- EEA/UK: We respect Consent Mode. If you reject ad cookies, you should receive non-personalized ads.
- Outside EEA/UK: Ad personalization may occur as per your settings/local law.
AdSense may set cookies for ad delivery, fraud prevention, and measurement.
For details on how Google uses data from its partners, see Google’s publicly available documentation and policies.
8) Do we “sell” or “share” personal information (CPRA/CCPA)?
We do not sell your personal information.
For California (CPRA), participation in ad ecosystems can be considered “sharing” for cross-context behavioral advertising.
- You can opt out of sharing by Rejecting Non-Essential cookies or using the Customize option in our cookie banner, and by enabling GPC in supported browsers.
- You can also email contact@offerletterformat.com with subject “CPRA – Do Not Share” for assistance.
9) Data retention related to cookies
- Analytics data (GA4): kept per our GA4 retention setting (commonly 14 months).
- Consent logs: we may keep a record of your consent decision(s) for 12–24 months as proof of compliance.
- Ad data: managed by Google under its own retention policies.
10) Third-party cookies & links
Our site may include links to third-party websites and content (e.g., career sites, document tools). Those sites have their own cookie and privacy practices. Please review their policies—we are not responsible for third-party practices.
11) Children
Our site is for a general audience and not intended for children. We do not knowingly set non-essential cookies for users under applicable age thresholds where consent is required.
12) Changes to this Cookie Policy
We may update this policy as our cookie usage or legal requirements change. We will revise the Effective date above and, where appropriate, notify you via the site.
13) Contact us
Questions about this Cookie Policy or your choices?
Notice: Your use of this website is subject to our Privacy Policy, Cookie Policy, and Terms of Service. Non-essential cookies are used only with your consent and can be managed anytime via the cookie banner.